Festival Overview
Bluesfest have built a reputation for not only the incredible music but also for the great quality Food Stalls that offer a delicious variety of enjoyable, affordable, food and beverages.
The Festival runs for the 5 days of the Easter weekend from Thursday 5th April until Monday 9th April 2012. Now held at Tyagarah Tea Tree Farm, Byron Bay, with on site camping and up to 17,500 tickets available per day Bluesfest offer a captive market for each of the stallholders accepted.
Contact Us
Please note the closing date for applications is 28th December 2011 - All supporting material and bond must be received before this date.
All supporting material and bond must be received before this date.
Confirmation of successful application will be on or before 15th January 2012
Full payment and all paperwork must be received no later than 15th February 2012
If you require assistance in completing this application form or you require confirmation prior to this date please don't hesitate to contact the Stalls Manager via email.
Shelley Sellors
Email: bluesfeststalls@bigpond.com
PO Box 1606 Byron Bay NSW 2481
Ph: 02 6685 8310
Fax: 02 6685 8370
Checklist
Refer to the following checklist as a guide to the application process.
- Online Form completed and submitted
- Form copied
- Terms and Conditions read and understood
- Graph of Food Stall site drawn to scale completed and attached
- Complete list of products to be sold completed and attached
- Photos/Artist Impressions of Food Stall attached
- Cheque for $750 Bond attached
Attn: Bluesfest Stall Manager
PO BOX 1606
Byron Bay NSW 2481
The following is the online application form, after which all supporting documentation and bond should be forwarded to Bluesfest via the above address. Be sure to attach clear identification as to which Stall the documentation corresponds to. Only when hard copies of your application, bond and supporting material are recieved will the application be accepted.
2. Goods Sold
Please attach a separate, complete list of products and/or meals that you will be selling.
(See Terms and Conditions for restrictions).
3. Stalls
Exact measurement is required and must include storage, cold rooms , tables etc. please round width or depth up to nearest metre e,g, 3.2m would be 4 metres.
Please download the sample graph provided and supply an accurate scaled drawing.
Food Stall Graph
Stall details to be provided are:
- marquee, demountable or caravan (including towbars, door access side, cold rooms, refrigerator(s), preparation areas, storage, waste bins, pegs, etc
- photos/artist impressions of the site
- Accurate Stall size width (front) and depth in metres
b. Power Requirements
The Bluesfest operates on generator power, which uses petrol and/or diesel.
In order for the Festival to assess its energy usage please include a list of all equipment and amp usage.
Electricity will be provided as advised in the terms and conditions and as requested according to your application.
Please complete attached list including all items that require electricity. (See attachment No 2. Electrical Equipment)
Power
The Bluesfest operates on generators, which use bio diesel, petrol or diesel. In order for the Festival to assess its energy requirements and provide adequate power, stall holders are required to provide a list of all equipment to be used with an accurate breakdown of consumption of all electrical items to be used. All appliances must be assigned to 10amps/15amps circuits.
Power Fees
- 240V/10amp single phase: Total amps x $15.00 per amp
- 240V/15amp single phase: Total amps x $20.00 per amp
e.g. 7 x 10 amp outlets = 70amps x $15.00 = $1050.00
c. Garbage, Waste water and Recycling
REDUCE - REUSE - RECYCLE!
This is a waste wise event and we are a Disposable Plastic Bag Free Zone.
The Festival encourages environmentally friendly/re-cycle practises that have minimal effect on the environment.
IMPORTANT: Please note the following:
- Bio-degradable cornstarch, paper, or cloth carry bags to be used
- Cuttlery, plates, straws, etc must be paper, wood or cornstarch (Bio-degradable)
- No glass
No waste to be left on Site when departing or removal costs will be taken from bond
4. Fees and Charges
a. Stall Fees
All stalls regardless of location will be charged a set fee according to area required.
Additional costs will be incurred for power and staff tickets.
If you request your stall to be located within the Food Hall area an additional infrastructure fee will also apply.
Food Hall Tented area
- 3m x 6m = $6496.00 inc GST.
- 6m x 6m = $9297.00 inc GST.
Non Food Hall area
- 3m x 3m = $2702.00 inc GST.
- 3m x 6m = $5405.00 inc GST.
- 6m x 6m = $7507.00 inc GST.
Any additional area required will be charged at an additional $280 per metre
- i.e. 3m x 7m = $5405.00 + $280.00
Please Note: All stalls must be rounded off to the metre and any stall strcutures & flooring required are to be hired through the festival supplier only.
b. Staff Tickets
3 x Owner/Operator 5-day tickets are included in the Stall Fee.
Please refer to the below schedule for additional staff tickets and note that these are limited in number and not refundable.
c. Stallholder Camping
$155.00 pp (5 day camping). Discounts are provided to stall holders only for camping.
d. Stall Fee Estimator
Bond
All Food Stall applications must include a $750 cheque/money order as Bond. This will be returned at the end of the festival unless withheld for failure to comply. See Terms and Conditions for further details.
Stall Fee
Full payment of Food Stall Fee is required before 15th Febuary 2012. You will be notified of the Bluesfest Bank account details once your application has been accepted. Money order and cheques will also be accepted.
Please note: when using direct payment to our bank account include Stall holders stall name or invoice number must be used as a reference, so that we can track your payment.
5. Meal Vouchers
Food stalls are requested to accept meal vouchers from Festival volunteers and staff. At the completion of the Festival, Bluesfest staff will collect the vouchers and will reimburse the Stall Holder at $4.50 per ticket.
6. Terms and Conditions sign off
A binding agreement between the Bluesfest Pty Ltd and the Food Stall applicant exists when the Stall Holder has performed the following conditions:
- the Bond has been paid and application and supporting documentation received;
- the Stall Holder is notified by the Festival in writing by email of acceptance;
- the Stall Holder has received a Festival Food Stall Invoice.
I, the undersigned, have read, understood and accepted all Terms and Conditions relating to Food Stall applications and I agree to comply with the Terms and Conditions. All the information that I have given on this form is true and correct.
As the owner of the Food Stall, I hereby indemnify the Bluesfest Pty Ltd for any loss, damage, liability or any other action in any way resulting from my Food Stall application or use of my Food Stall Site area.
D. Attachments
Attachment 1: Food Stall Graph
Attachment 2: Electricals