Food Stalls Application Form

Festival Overview

Bluesfest have built a reputation for not only the incredible music but also for the great quality Food Stalls that offer delicious variety of enjoyable, affordable, food and beverages.

The festival runs for the 5 days of the Easter weekend from Thursday 1st April until Monday 5th April 2010. Now held at Tyagarah Tea Tree Farm, Byron Bay, with on site camping and up to 17,500 tickets available per day Bluesfest offer a captive market for each of the stallholders accepted.

Contact Us

Please note the closing date for applications is 8th January 2010 - All material must be received before this date.

Confirmation of successful application will be on or before 22nd January 2010

Full payment and all paperwork must be received no later than 20th February 2010

If you require assistance in completing this Application form or you require confirmation prior to this date please don't hesitate to contact the Stalls Manager via email.

Shelley Sellors Email: stalls@bluesfest.com.au
PO Box 1606 Byron Bay NSW 2481
Ph: 02 6685 8310 Fax: 02 6685 8370
Mobile: 0419 170 407

Checklist

Refer to the following checklist as a guide to the application process.

Online Form completed and submitted
Form copied
Terms and Conditions read and understood
Graph of Food Stall site drawn to scale completed and attached
Complete list of products to be sold completed and attached
Photos/Artist Impressions of Food Stall attached
Cheque for $500 Bond attached

1. Required Information

a. About the Stall
Stall/Trading Name:
ABN:
b. Contact Details
Personal Details
Surname:
First Name:
Address
Street Address or PO Box:
Suburb:
State:
Postcode:
Phone/Email
Business Hours:
After hours:
Fax:
Mobile:
Onsite Festival Mobile:
Email:

c. Motor Vehicle Details
	Make	Registration Number
Car 1
Car 2

d. Tyagarah Camping
Stallholder only $130 pp

2. Goods Sold

Please attach a separate, complete list of products and/or meals that you will be selling.
(See Terms and Conditions for restrictions).

Brief Description of Food Sold, e.g. Italian:

3. Stalls

a. Structure
My stall is:	Marquee/Stall Demountable CaravanFood Hall
With:	metres front and metres depth Exact measurement is required and please round width or depth up to nearest half metre i.e. 3.2 would be 3.5 metres or 3.7 would be 4 metres.
Marquee/Stall will be hired?	Yes No
Floor will be hired?	Yes No
Cold Room will be hired?	Yes No
Please Note: All marquees, floors etc must be hired via the Festival Supplier only.

Please download the sample graph provided and supply an accurate scaled drawing.

Food Stall Graph

Stall details to be provided are:

tent, marquee, demountable or caravan (including towbars, cold rooms, refrigerator(s), preparation areas, storage, waste bins, pegs, etc.
photos/artist impressions of the site
Accurate Stall size width (front) and depth in metres

b. Power Requirements

The Bluesfest operates on generator power, which uses petrol and/or diesel.

In order for the Festival to asses its energy usage please include a list of all equipment and amp usage. Electricity will be provided as advised in the Terms and Conditions and as requested according to your application.

Please complete the attached list including all items that require electricity (Att 2) Electrical Equipment.

Power

The Bluesfest operates generators, which use bio diesel, petrol or diesel. In order for the festival to assess its energy requirements and provide adequate power, stall holders are required to provide a list of all equipment to be used with an accurate breakdown of consumption of all electrical items to be used. All appliances must be assigned to 10amps/15amps circuits.

Power fees

240V/10amp single phase = Total amps x $10

240v/15amp single phase = Total amps x $15

Total Amps required:	circuit(s)
3-phase power for 5 days required (POA)	YesNo

c. Garbage, Waste water and Recycling

Reduce - Reuse - Recycle!

This is a waste wise event and we are a Disposable Plastic Bag Free Zone.

The Festival encourages environmentally friendly/re-cycle practises that have minimal effect on the environment.

IMPORTANT: Please note the following:

Bio-degradable cornstarch, paper, or cloth carry bags to be used
Cuttlery, plates, straws, etc must be paper, wood or cornstarch (Bio-degradable)
No glass

My stall carries its own WASTE WATER tank?	YesNo
My stall carries its own WATER tank?	YesNo
For Stall use: I will supply the following number of garbage bins:
Waste:
Recycling:
Compost:
For Public use: I will supply the following number of garbage bins:
Waste:
Recycling:
Compost:

No waste to be left on Site when departing or removal costs will be taken from bond

4. Fees and Charges

a. Stall Fees

All stalls regardless of location will be charged a set fee according to stall size.

3m x 3m = $2340.00
3m x 6m = $4680.00
6m x 6m = $6500.00

Additional costs will be incurred for power and staff tickets.

If you request your stall to be located within the Food Hall area an additional infrastructure fee will also apply.

Food Hall Tented area

3m x 6m = $5,380.00
6m x 6m = $7,700.00

Non Food Hall area

Any additional area required will be charged at an additional $260 per metre

i.e. 3m x 7m = $4680.00 + $260.00

Please Note: All stalls must be rounded off to the metre and are to be hired through the festival supplier.

b. Staff Tickets

2 x Owner/Operator 5-day tickets are included in the Stall Fee.

Please refer to the below schedule for additional staff tickets and note that these are limited in number and not refundable.

Extra Staff	Price per ticket (incl. GST)
Up to and including 5 People	$230 PT
More than 5 People	$320 PT

c. Stallholder Camping

$130.00 pp (5 day camping within festival camping area only). Discounts are provided to stall holders only for camping.

d. Stall Fee Estimator

Camping
Number of People Camping:		$0.00
Stall
Site fee (as per above calculation)		$0.00
Additional area (as per above calculation)		$0.00
Staff
Additional Staff (as per above calculation)		$0.00
Electricity
240V/10amp (single phase) Total Amperes		$0.00
240V/15amp (single phase) Total Amperes		$0.00
	TOTAL COST (inc GST)	$0.00

Bond

All Food Stall applications must include a $500 cheque/money order as Bond. This will be returned at the end of the festival unless withheld for failure to comply. See Terms and Conditions for further details.

Stall Fee

Full payment of Food Stall Fee is required before 20th Febuary 2010. You will be notified of the Bluesfest Bank account details once your application has been accepted. Money order and cheques will also be accepted.

Please note: when using direct payment to our bank account include Stall holders stall name or invoice number must be used as a reference, so that we can track your payment.

5. Meal Vouchers

Food stalls are requested to accept meal vouchers from Festival volunteers and staff. At the completion of the Festival, Bluesfest staff will collect the vouchers and will reimburse the Stall Holder at $4 per ticket.

6. Terms and Conditions sign off

A binding agreement between the Bluesfest Pty Ltd and the Food Stall applicant exists when the Stall Holder has performed the following conditions:

the Bond has been paid;
the Stall Holder is notified by the Festival in writing by email of acceptance;
the Stall Holder has received a Festival Food Stall Invoice.

I, the undersigned, have read, understood and accepted all Terms and Conditions relating to Food Stall applications and I agree to comply with the Terms and Conditions. All the information that I have given on this form is true and correct.

As the owner of the Food Stall, I hereby indemnify the Bluesfest Pty Ltd for any loss, damage, liability or any other action in any way resulting from my Food Stall application or use of my Food Stall Site area.

I agree with all the Terms and Conditions

D. Attachments

Attachment 1: Food Stall Graph

Attachment 2: Electricals