Byron Bay Bluesfest

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Thursday 2 April to Monday 6 April 2015
Bluesfest wins 2010 Australian Event of the Year!

Market Stall Applications For 2015 Are Now Closed

Welcome to the 26th Annual Bluesfest Market Stall Application and Terms and Conditions.

Bluesfest is one of the largest regional festivals in Australia and the biggest festival of Blues and Roots Music in the Southern hemisphere. Our 25th birthday celebration was a huge success not only for its music and incredible talent on stage but for the quality of unique and original market stalls available on site once again affirming its status amongst our patrons and the media as one of the most lovable of the big festivals in Australia.
 

Bluesfest will be celebrated at our home at Tyagarah Tea Tree Farm, Byron Bay, during the Easter weekend from 2nd April – 6th April 2015. Bluesfest celebrates this extraordinary event with 20,000 festival patrons per day and 5,000 campers over the entire weekend.

Over the last 5 years Bluesfest has confirmed its reputation for not only incredible entertainment but diverse, high quality and boutique stalls offering original designs. Experienced Market stall operators are invited to apply for a coveted position as one of the stalls on site at the 26th annual Bluesfest.
 
Application Process   

Application forms are available at the end of these Terms and Conditions. Only applications submitted on line via the Bluesfest website will be accepted. After applying online you must also provide supporting material by mail prior to the application deadline.
 
Please note that applications that do not supply hard copies will not be included in the application process.
 
A Bond of $300.00 (cheque only) is required at time of application. The cheque will be held as a bond only and is not part of the overall stall fee. Your bond cheque will not be cashed by Bluesfest before the Festival.
Money orders and bank deposits will not be accepted due to the difficulty to refund them after the event
 
The closing date for the Applications is Monday 1st December 2014

Note: You the applicant must be the registered and licensed owner or representative and principal operator of the Stall. You the applicant must also be available on site for the duration of the Festival, including set up and pack down. 

Dates and Times
Site Registration & Access times:
Mon 30th or Tues 31st March 2015, times will be allocated individually.
Access to the site once registered is between 9am & 5pm each day
9am -11am on 2nd April 2015
Festival Stocking/Restocking Times:
8am – 9.30am, All cars off site.
Trading Hours:
Thurs 2nd April, 2pm - 11pm
Fri 3rd - Mon 6th April, 11am – 11.30pm
All stalls must be closed by 11.30pm
Final pack down:
Tues 76th April 10am - 5pm
* All Stalls must be closed by 11.30 pm each day
 
Selection Process

Bluesfest has strict standards in regards to ecological operations and will give preference to environmentally aware vendors. Bluesfest strives to use and support registered fair trading companies. Where applicable please always strive to use companies that are fair trade registered and companies which apply effective sustainable approaches to their products.
 
Selection of Stalls is based on the information you provide to us. Factors we take into consideration when selecting Stalls for Bluesfest include:
 
  • Quality and attractiveness of your Stall
  • Overall diversity and variety of Stalls for our patrons
  • Locally designed and made products
  • Visual representation, information and required paperwork supplied with application
  • Stalls that source their materials from overseas supporting fair trade practises
 
Please include a thorough and detailed description of your stall, products and previous Festival experience. All applications must include photos, intended layout and additional information to continue through the application process.
 
Some Stall Applications may not be accepted mainly for reasons of duplication and limited numbers. Non-acceptance is not a reflection on the Stall or Stallholder’s quality.
 
 

Notification of application acceptance: 15 December 2014
Full payment must be made by 15th January

 
 
If successful, you will receive a notification by email. Full payment must be made before final confirmation and Stall registration is complete.
 
In the event your application is unsuccessful, your deposit cheque as well as other supporting information will be returned to you via the post. 
 
Please note: The selection of Stalls are at the absolute and sole discretion of Bluesfest management and all decisions are final. No further correspondence will be entered into with unsuccessful applicants.
 
4. Stalls 

a. Location
.
The location of Stalls on the site depends on various criteria (ecological restrictions, products offered) and will be decided by the Festival Management. You will not be advised of your location on site until the prefestival stallholders meeting prior to the festival registration
 
b. Infrastructure.
All Stalls and floors will be supplied by the Festival with the costs included in the Stall fee.

c. Stall Dimension is limited to 3m x 3m, 6m x 3m.
 
d. Visual Appearance.
A colourful decoration with friendly atmosphere in a manner that compliments the Festival and reflects the products on sale is encouraged. Clear signage with your business name is required for all stalls. The Stall must be clean and presentable at all times.
 
e. Boundaries of the nominated sitehave to be observed and goods, equipment and supplies are to be displayed within this area. It is not acceptable to encroach onto the walkways with products. All racks, umbrellas and tables must be part of and attached to the actual Stall structure and must not impact the pedestrian thoroughfare or impede on the neighbouring Stalls boundaries.
 
f. Safety.
Everything in or around the Stall must be securely anchored and capable of withstanding strong winds and weather conditions
 
g. Electricity
One 10 amp outlet will be provided per stall at no additional charge. Bluesfest operates generators, which use bio diesel, petrol or diesel. Electricity for Market Stalls is for evening/night lighting only. All Stalls are asked to keep consumption to the absolute minimum.
       
h. Electrical equipment
The Stall holder will provide their own lights, leads and power boards fitted with circuit breakers; the equipment must be water resistant, named and maintained above ground.
All lights must be in safe working order and all leads are tested, dated and tagged by a registered electrician.
Any damage caused by electrical over-consumption/overload or misuse will attract penalties or forfeiture of bond. (Note: Bluesfest electrician will not repair faulty Stall equipment)
 
i. Fire extinguishers
All stalls must have a tagged and dated fire extinguisher or fire blanket located within your stall area at all times.                 
 
5. Goods Sold
 
It is Bluesfest management’s dedicated intention to provide a diverse selection of stalls that do not compete or conflict with each other’s potential sales on site and provide an alternative experience for our patrons. The importance of the information provided in your application is essential to the overall collection of market stalls on site.
 
a. General: To reduce duplication, only goods that are listed on the Market Application Form can be sold. Australian designed, made or handcrafted and specialist local/regional products and art will be given preference over partially Australian designed, manufactured or fully imported items.
 
b. Restrictions
The organisers reserve the right to prohibit offensive goods from being sold or displayed on site and will remove any such material from the Stall that may offend or cause trouble with police or infringe copyright. Due to cultural sensitivity no American Indian Headdresses can be sold at the festival. No umbrellas, fold out chairs or plastic raincoats are to be sold from your stall at anytime. Bluesfest Management has overall control of signage, material or products sold or displayed at the event. The use of Bluesfest Pty Ltd name and logo is prohibited.
          
                                   
 7. Site Restrictions/Regulations
  • Stalls must ensure a safe work environment as per NSW Safety regulations.
  • Stall holders are personally responsible for any damage caused by them, the staff or the property on site.    
  • Stallholders to take direction by theStalls Manager and site crew and management
  • Bluesfest, Council Officers, Fire Safety Officers and Ssecurity reserve the right to inspect Stall premises at any time and request presentation of all relevant documentation.
  • Bluesfest Pty Ltd will not be liable for any damage what-so-ever that is the result of implied or expressed breaches or mal-practice of any level of Government Authority or Festival regulations.
  • No parking on site during set-up and pack-up.
  • No camping within your stall area.
  • No vehicle access allowed during Festival Hours.
  • No deliveries by truck or forklift.
  • No children under 18 are to be on site during set up or pack down at anytime. Any stallholder arriving with a child will not be given access to the site during this time.
  • No driving on grass slopes.
  • Do not drive faster than walking pace.
  • No amplified music.
  • No pets or livestock.
  • No alcohol, glass or aggressive behaviour is permitted within your stall, camping area or event site. Any stallholder found with alcohol on their persons whilst on duty or within the stall parameters will incur loss of bond plus immediate closure of stall and instant removal by on site Police and security
  
 8. Passes
You will be provided with your staff wristbands upon arrival and induction to the Festival site for set up. It is the Stall Holders responsibility to provide all personnel with their wristbands and copies of the OHS and site rules before the opening of the Festival. All staff must carry photo ID and wear the wristbands at all times during the Festival. Staff without wristbands will be removed from site. Lost wristbands will not be replaced and repurchase will be required at gate price. Broken wristbands will not be replaced without the broken wristband.
 
 9. Garbage
Please help to conserve precious resources, reduce all retail and bulk packing and/or remove it from the site and dispose of it correctly.

The Bluesfest site is a GLASS FREE Zone.

Only biodegradable paper or cloth carry bags are to be used.

No garbage is to be left at the Stall after Final pack- up.
 
Any garbage left on site or damage to the stall or equipment provided will immediately forfeit the returnable bond.
 
This is a waste-wise event and the Festival site is a glass & disposable plastic bag free zone.
       
Staff payments
It is recommended by Bluesfest that all stallholders pay their staff award rates in accordance to the guidelines and recommendations provided by the Fair Work Ombudsmen. For more information you may contact the Fair Work Ombudsmen.
 
 
10. Requirements.

a. Insurance
  • All Stalls are required to carry a Public Liability Insurance to the value of at least $10 million and must have Bluesfest Pty Ltd, ABN 87 061 705 119 noted in the policy as an interested party, indicating coverage until after the lead-out for the event.
  • All Stall holders must cover their workers with a Work Cover Insurance policy in accordance with the Work Cover recommendations.
  • Copies of the Certificates have to be forwarded before full acceptance of your application can be confirmed
  • It is the responsibility of Stall Holders to possess adequate Property Damage Insurance for their own property used at the Festival   
       
11. Security
Professional licensed security including night patrols operate 24 hours over the Event (times are adjusted on Set-up and Pack-up days). Stallholders may remove stock/equipment each night if you wish and it is suggested you remove expensive items and daily takings each night. Please ensure your stall is closed and secured at the end of each day.
All effort is made to secure the site but no responsibility will be taken for loss or damage to any person or goods whether or not that loss, damage or injury arises from the negligence of staff or agents of the Bluesfest.
The Police force with sniffer dogs will also be patrolling the site at all times and have permission to enter your stall or camp site if required.
 
12. Parking
An area for Stallholder parking will be available on site. The location will be advised once you arrive on site for stall registration. For general Festival parking details please visit our website www.bluesfest.com.au
 
13.   Camping
It is the Stall Holder’s responsibility to book his/her accommodation No camping is permitted within your Stall. An area will be set aside for Stall Holders to camp in but is only available to Stallholders who live outside of the Byron Shire area. The reduced fee applies per person and must be booked and paid for as part of this application fee. Due to space limitation early booking is essential.
 
NB No alcohol or glass is permitted on or within your stall or camping space. Failure to comply will ensure instant removal from the site by security and or police, plus loss of bond.
 
14. Fees and Charges
 

a. Market Stall Fees
are based on the types of goods sold; they are subject to change and are     listed in the Market Application form. Stalls with floors are provided by Bluesfest and costs are included in the stall fee.

b. Owner/Staff Fees.
Stall owners are provided with 2 x festival passes only for a 3x3 stall and 3 for a 6x3 stall. Any additional staff passes will be charged at the reduced stallholder fees as listed in the Application form. Lost or unwanted tickets are not refundable or replaceable.

c. Electrical Power charges are included in the Stall fee.

d. Garbage fee 
is included in the Stall fee.

e. Security Bonds are required from all Stalls. A deposit cheque for $300.00 is due at time of application and is not part of your stall fee but will be held as a bond once the application is successful. In case of unsuccessful application the cheque will be returned, together with the supporting material.

At the conclusion of the Festival the Site Manager will inspect the Stall areas and provide a report indicating the release/withhold of the bond. Bonds will be returned soon after the Festival. Any forfeiture of bond or deducted fines will be advised.

 f. Stall Damage
Any damage to the stall structure or floor incurred during the festival must be reported immediately to the stall manager. No cutting of the structure to hang signs or racks is permissible and will incur charges of up to $1000.00. Any dye stains from flags or clothing will incur loss of bond.

     

15.   Communication. Unless stated otherwise, all communication is via Email or telephone. Stall holders are required to maintain a permanent and reliable communication with the Festival Stall Manager. Delayed response to urgent matters may cause cancellation from the Stall holders list.
 
A prefestival meeting on site will be held before the festival. Stall allocation will be advised at this meeting. This is not a compulsory meeting but can be very helpful especially for new stallholders to the festival.
 
 
16.   Invoicing. Tax invoices will be issued by Bluesfest Pty Ltd for payment and will be sent to you via email. Receipts of payment are generally not supplied.
 
 
17.   Payments
         Paymentsare to be made by cheque only to Bluesfest Pty Ltd.
         Please post all payments to
                                                 Stalls Manager
                                                 Bluesfest Pty. Ltd
                                                 P.O. Box 1606
                                                 Byron Bay, NSW, 2481
          .
       
 Full payment is required before 15 January 2015

 

18. Cancellation
Any cancellations by Stall holders
a. after application and up to 30 days prior to the Festival will result in the bond being retained.
b. less than 30 days prior to the Festival will result in forfeiture of the bond and an additional 50% of the total site fee. If a Stallholder is unable, due to weather or any other force majeur event, to conduct and operate their Stalls, Bluesfest Pty Ltd has no liability or obligation to refund their deposit or Stall fees.        
 
19. Termination
In case Stall holders breach this agreement in any way, Bluesfest Management reserves the right to terminate this agreement forthwith and take possession of the Stall area without notice to you.

 

 

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