Byron Bay Bluesfest

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Thursday 17 April to Monday 21 April 2014
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Market Stalls

Applications for Market Stalls have now closed. Thank you to all who sent in their applications.

All applicants will be notified by email no later than 14th January 2014

If successful, you will receive a notification by email. You will be advised of any additional paperwork required and full payment must be made before final confirmation and stall registration is complete.
In the event your application is unsuccessful, your deposit cheque/money order as well as other supporting information will be returned to you via the post.

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Please read through the Overview & Terms and Conditions carefully before beginning your application via the link at the base of this page.-

Festival Overview

Welcome to the 25th annual Bluesfest Market Stall Application and Terms and Conditions.

Our celebratory 25th annual Bluesfest will be celebrated once again at our home, Tyagarah Tea Tree Farm Byron Bay, during the Easter weekend from Thursday 17th April - Monday 21st April. Bluesfest celebrates each year with 17,500 Festival visitors per day and 4,500 campers over the entire weekend to enjoy the incredible experience the Festival has become.

Over the last 24 years Bluesfest  has proudly established a proud reputation for diverse, high quality market Stalls with an emphasis on local and original designs.

Experienced market Stall holders are invited to apply for the coveted positions as one of the stalls on site at the 25th Bluesfest.

Please read through the terms and conditions carefully before completing your application.

Application Process

Application forms are available at the end of these Terms and Conditions . Only applications submitted online via the Bluesfest website will be accepted. After applying online you must also provide supporting material by mail preferably prior to the application deadline.

Please note that applications that do not supply hard copies will not be included in the application process.

A bond of $300.00 (cheque only) is required at time of application. The cheque will be held as a bond only and not be cashed by the Bluesfest before the festival. Money orders and bank deposits will not be accepted.

The closing date for the Applications is 30th November 2013

Note: You must be the registered and licensed owner or representative and principal operator of the Stall. You the applicant must also be available on site for the duration of the festival, including set up and pack down.

Dates and Times

Set up Tues 15th April, times will be allocated individually
Trading Hours Thurs 17th April 2pm-11pm, Fri 18th-Mon 21st April 11am-11pm
Stocking/Restocking Times Thurs 17th March 9am - 11am, Fri 18th - Mon 21st April 7am-9am
Final pack down Tues 2nd April 9am - 4pm

* All stalls are expected to operate until 11pm unless otherwise notified by the stalls manager or site personel

Selection Process

Bluesfest has strict standards in regards to ecological operations and will give preference to environmentally aware vendors.

Selection of Stalls is based on the information you provide to us and factors we take into consideration when selecting Stalls for Bluesfest include:

  • quality and attractiveness of your stall

  • overall diversity and variety of stalls for our patrons

  • Locally designed and made products

  • information and required paperwork supplied with application

Please include a thorough and detailed description of your Stall, products and previous festival experience. All applications must inlcude photos, intended layout and additional information to continue through the application process. 

Some Stall Applications may not be accepted mainly for reasons of duplication and limited numbers. Non-acceptance is not a reflection on the Stall or Stallholder's quality.

If multiple applications are received offering the same style of products, the local applicants will be considered first.

All applicants will be notified by email no later than 14th January 2014.

If successful, you will receive a notification by email. Full payment must be made before final confirmation and stall registration is complete.

In the event your application is unsuccessful, your deposit cheque as well as other supporting information will be returned to you via the post.

Please note: The selection of Stalls are at the absolute and sole discretion of Bluesfest management and all decisions are final. No further correspondence will be entered into with unsuccessful applicants.

4. Stalls

a. Location.

The location of stalls on the site depends on various criteria (ecological restrictions, products offered, attraction, security, etc) and will be decided by the Festival Management.

b. Infrastructure.

All Stalls and floors will be supplied by the Festival with the costs included in the Stall fee.

c. Stall Dimension 

Stall Dimension is limited to 3m x 3m, 3m x 6m, or 6m x 3m.
NB If you request and pay for a 3x3m stall this does not mean you can fit in an additional marquee behind your stall for storage or stall space extension. A 3x3m stall is a 3x3m stall space only.
 

d. Visual Appearance.

A colourful decoration with friendly atmosphere in a manner that compliments the festival reflects the products on sale is encouraged. Clear signage with your business name is required for all stalls. The stall must be clean and presentable at all times.

e. Boundaries of the nominated site have to be observed and goods, equipment and supplies are to be displayed within this area. It is not acceptable to encroach onto the walkways with products

All racks, umbrellas and tables must be part of or attached to the actual stall structure and must not impact the pedestrian thoroughfare or impede on the neighbouring stalls boundaries.

f. Safety.

Everything in or around the stall must be securely anchored and capable of withstanding strong winds and weather conditions.

g. Electricity

One 10 amp outlet will be provided per 3x3m stall space at no additional charge. Bluesfest operates generators, which use bio diesel, petrol or diesel. Electricity for Market stalls is for evening/night lighting only. All stalls are asked to keep the consumption to the absolute minimum.

h. Electrical equipment

The Stall holder will provide their own lights, leads and power boards fitted with circuit breakers; the equipment must be water resistant, named and maintained above ground.

All lights must be in safe working order and all leads are tested, dated and tagged by a registered electrician.

Any damage caused by electrical over-consumption/overload or misuse will attract penalties or forfeiture of bond.

(Note: The Bluesfest electrician will not repair faulty stall equipment)

5. Goods Sold

It is Bluesfest management dedicated intention to provide a diverse selection of stalls that do not complete or conflict with each other's potential sales on site and provide an alternative experience for our patrons. The importance of the information provided in your application is essential to the overall collection of market stalls on site.

a. General:

 To reduce duplication, only goods that are listed on the Market Application Form can be sold. Australian designed,made or handcrafted and specialist local /regional products and art will be given preference over partially Australian designed, manufactured or fully imported items.

b. Restrictions

The organisers reserve the right to prohibit offensive goods from being sold or displayed on site, and will remove any such material from the stall that may offend or cause trouble with police or infringe copyright.

The Bluesfest Management has overall control of signage, material or products sold or displayed at the event.

The use of the Bluesfest Services Pty Ltd name and logo is prohibited.

7. Site Restrictions

    • No parking on site during set-up and pack-up

    • No children under 16 on site during set up or pack down

    • No vehicle access allowed during Festival Hours

    • No deliveries by truck or forklift

    • No driving on grass slopes

    • Do not drive faster than walking pace

    • No amplified music.

    • No pets or livestock

    Stalls must ensure a safe work environment as per NSW Safety regulations

  • Stall holders are personally responsible for any damage caused by them, the staff or the property on site

  • Stallholders take direction by the Stalls Manager

  • Bluesfest, Council Officers, security and the Police reserve the right to inspect Stall premises at any time and request presentation of all relevant documentation

  • Bluesfest Services Pty Ltd will not be liable for any damages what-so-ever that is the result of implied or expressed breaches or mal-practice of any level of Government Authority or Festival regulations

  • No alcohol, glass or aggressive behaviour is permitted within your stall, camping area or event site. Any stallholder found with alcohol on their persons whilst on duty or within the stall parameters will incur loss bond plus immediate closure of stall and instant removal by onsite Police and Security

8. Passes

You will be provided with your staff wristbands upon arrival and induction to the festival site for set up. It is the Stall Holders responsibility to provide all personnel with their wristbands and copies of the OHS and site rules before the opening of the festival. All staff must carry photo ID and wear the wristbands at all times during the festival. Staff without wristbands will be removed from site. Lost wristbands will not be replaced and repurchase will be required at gate price. Broken wristbands will not be replaced without the broken wristband.

9. Garbage

Please help to conserve precious resources, reduce all retail and bulk packing and/or remove it from the site and dispose it correctly.

Bluesfest is a GLASS FREE Zone

Only biodegradable paper or cloth carry bags are to be used.

No garbage is to be left at the stall after Final pack- up.

Any garbage left on site or damage to the stall or equipment provided will immediately forfeit the returnable bond.

This is a waste-wise event and the festival site is a disposable plastic bag free zone.

10. Requirements

a. Insurance

  • Stalls are required to carry a Public Liability Insurance to the value of at least $10 million and must have the Bluesfest Services Pty Ltd, ABN 76 146 130 501 noted in the policy as an interested party, indicating coverage until after the lead-out for the event.

  • All stall holders must cover their workers with a Work Cover Insurance policy in accordance with the Work Cover recommendations.

  • Copies of the Certificates have to be forwarded before full acceptance of your application can be confirmed

  • It is the responsibility of Stall Holders to possess adequate Property Damage Insurance for own property used at the Festival

11. Security

Licensed security guards patrol the grounds from 1.00am to 7.00am (times to be adjusted on Set-up and Pack-up days). Stall holders may take stock/equipment each night (it is suggested that you remove valuables).

All effort is made to secure the site but no responsibility will be taken for loss or damage to any person or goods whether or not that loss, damage or injury arises from the negligence, staff or agents of the Bluesfest Pty Ltd.

12. Parking

An area for 1 car per stallholder will be available on site. Additional staff can park within the Festival parking area for details please visit our website www.bluesfest.com.au

13. Camping

It is the Stall holder’s responsibility to book his/her accommodation. No camping is permitted within your Stall. An area will be set aside for Stall Holders to camp in but is only available to Stallholders who live outside of the Byron Shire area. The reduced fee applies per person and must be booked and paid for as part of this application total fee. Due to space limitation early booking is essential.

NB No alcohol or glass is permitted on or within your stall or camping space. Failure to comply will ensure instant removal from the site by security and or police plus loss of bond.

14. Fees and Charges

a. Market Stall Fees are based on the types of goods sold, they are subject to change and are listed in the Market Application form. Stalls with floor are provided by Bluesfest and costs are included in the stall fee.

b. Owner/Staff Fees.

Stall owners are provided with 2 x 5-day passes only. Any additional staff passes will be charged the reduced stallholder fees as listed in the application form. Lost or unwanted tickets are not replaceable or refundable.  

c. Electrical Power charges are included in the Stall fee.

d. Garbage fee is included in the Stall fee.

e. Deposits/Bonds are required from all stalls. A deposit cheque for $300 is due at time of application and will be held as a bond once the application is successful. In case of unsuccessful application the cheque will be returned, together with the supporting material.

At the conclusion of the festival the Site Manager will inspect the stall areas and provide a report indicating the release/withhold of the bond. Bonds will be returned soon after the festival. Any forfeiture of bond or deducted fines will be explained in writing.

f. Any damage to the stall structure or floor incurred during the festival must be reported immediately to the stall manager. No cutting of the structure to hang signs or racks is permissible and will incur charges of up to $1000.00. Any dye stains from flags or clothing will incur loss of bond.

15. Communication. Unless stated otherwise, all communication is via telephone or Email. Stall holders are required to maintain a permanent and reliable communication with the Festival Stall Manager. Delayed response to urgent matters may cause cancelation from the stall holders list.

16. Invoicing. Tax invoices will be issued by Bluesfest  Services Pty Ltd for payment and will be sent to you via email. Receipts of payment are generally not supplied.

17. Payments

Payments are to be made by cheque only to Bluesfest  Services Pty Ltd

Please post all payments to;

Stalls Manager
P.O. Box 1606
Byron Bay, NSW, 2481

Full payment is required before 14th February 2014

18. Cancellation

Any cancellations by stall holders

a. after application and up to 30 days prior to the festival will result in the bond being retained.

b. less than 30 days prior to the festival will result in forfeiture of the bond and additional 50% of the total site fee. If a stallholder is unable, due to weather or any other force major event, to conduct and operate their stalls, the Bluesfest Services Pty Ltd has no liability or obligation to refund their deposit or stall fees.

19. Termination

In case Stall holders breach this agreement in any way, the Bluesfest Management reserves the right to terminate this agreement forthwith and take possession of the stall area without notice to you.

The Festival Management reserves the right to cancel or expel any stall holder or staff at any time.

 

Complete Market Stalls Application Now







 

Register for 2014 Tickets

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Boomerang Festival

Boomerang Festival Early Bird Tickets are available NOW. 4th- 6th of October 2014, held at Bluesfest’s home, the Tyagarah Tea Tree Farm.

Byron Bay Accommodation

If camping is not the thing for you but you would like to stay in the area then please check out Byron Bay Accom on www.byronbayaccom.net or call 02 6680 8666.

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