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Byron Bay Bluesfest

Bluesfest 2017 Food Stalls Application Form

Welcome to the Bluesfest Food Stalls Application form for 2017.  
The 28th Annual Bluesfest will be celebrated at our home at Tyagarah Tea Tree Farm, Byron Bay, during the Easter weekend from 13th to 17th April 2017.  Bluesfest celebrates this extraordinary event with 20,000 festival patrons per day and 5,000 campers over the entire weekend.
Bluesfest has developed strong relationships with local community vendors and interstate operators.  Many vendors working with us are considered part of our Bluesfest family and we work together to ensure our patrons not only celebrate incredible music but also have a diverse range of quality food choices with exciting flavours to add to their overall festival experience.
We are always on the lookout for something different as well as vendors with experience and understanding of what it is like to work at a 5 day festival such as Bluesfest.
Please read through the below information carefully.  Bluesfest receives approximately 100 applications each year with only 50 positions available.  Your application is key to being considered for a position on site and potentially joining the Bluesfest family in 2017.
We look forward to hearing from you!
Shelley & Angela
Bluesfest Stalls Team
Key Festival dates
Please make a note of the following key dates:
30 November 2016
Closing date for applications (all material incl. bond)
20 December 2016
Confirmation date for successful applications
15 January 2017
Full payment made to secure position on site
07 April 2017
Pre-festival meeting including stall allocation on site
11 April 2017
Pre-festival site registration
12 April 2017
All stalls staff registration and festival wrist banding
13-17 April 2017
Assistance or Further Queries
If you require assistance completing the application forms please don’t hesitate to contact the Stalls Manager via email.
Shelley Sellors, Stalls Manager
Angela Beglin, Stalls Manager
Bluesfest Pty. Ltd
P.O. Box 1606
Byron Bay NSW 2481
Ph:   02-6685 8310
Fax: 02-6685 8370



1     Application Process
Completing your application
Your Food Stalls application must be completed as follows:
  • Online:  Only applications submitted via the Bluesfest website will be accepted.
  • Print for physical component:  Print two copies of your application before submitting, to accompany your supporting material. Keep one copy for your records.
  • Email confirmation:  Once you have submitted your online application you will receive an email from Bluesfest confirming receipt.  If you do not receive this email please reapply.
  • Supporting material:  After applying online you must provide supporting material by mail prior to the application deadline, Wednesday 30 November 2016.
  • Payment for successful applicants:  All payments (bond and invoice) must be made in full by 15th January 2017.
You the applicant must be the registered and licensed owner or representative and principal operator of the Stall and must be available on site for the duration of the Festival, including set up and pack down.
Supporting Material
Printed Copies
For your application to be considered for selection, you must provide (printed version) your supporting material by 30 November 2016. This includes:
  • Scale diagram of your stall layout including hand wash facilities and proposed locations of all equipment used within the stall area, plus the size and location of the cold room used by your operation
  • A photo or artist's impression of your proposed stall including menu signs, preferably in colour
  • Photographs of your menu
  • Complete list of your menu with prices including intended drink sales (if any)
  • Printed copy of completed application form

Without the printed copies your application will not be considered.

Please send supporting material by 30 November 2016 to:
Stalls Manager
Bluesfest Pty. Ltd
P.O. Box 1606
Byron Bay NSW 2481
Selection Process
Bluesfest has high standards in relation to the quality and diversity of food available on site. We look for menus that are unique and offer healthy options for vegan and vegetarian patrons and we incorporate a standard policy of a maximum of three stalls providing a similar menu on site.  This invites our patrons to experience the cultural cuisine available in Australia in a non-competitive environment for our food vendors.
Bluesfest also has strict standards in regards to ecological operations. All vendors must use biodegradable products including cleaning equipment at all times and wherever possible source local organic ingredients for their menu.
Selection of stalls is based on the information you provide to us.  Factors that Bluesfest takes into consideration when selecting stalls include:
  • Diversity and variety of menus
  • Quality and attractiveness of your stall
  • Experience working at large scale festivals
  • Stalls that are using locally supplied, free range, organic or fair trade produce wherever possible
  • Information and required paperwork supplied with application

A first round selection will be made, followed by a committee review of the remaining applicants and how they will work collectively on site.

All applicants will be notified via email by 20 December 2016. 
In the event your application is unsuccessful your supporting information will be returned via Australia post unless otherwise advised. 
Reasons for an application not being accepted may include:
  • Limited numbers
  • Duplication
  • Lack of information provided in the application.

Selection is at the absolute and sole discretion of Bluesfest management and all decisions are final.  No further correspondence will be entered into with unsuccessful applicants.

Successful applications
If your application is successful you will be notified by email by 20 December 2016 and will receive an invoice shortly afterwards.
For your application to be finalised and allocated to the Bluesfest 2017 site plan, you must then supply the following:
  • Bond:  A cheque for $1000 is required and will be held as a security deposit only – it is not part of your payment for your stall
  • Payment:  Full payment of your invoice is required by 15 January 2017
  • Food Permit:  A copy of your Byron Shire Council Food Permit
  • Food Safety:  A copy of your Food Safety paperwork
  • PLI:  A copy of your Public Liability insurance with Bluesfest Pty Ltd listed as an interested party
  • Power: A breakdown of your power requirements.
All payments (bond and invoice) must be made in full by 15 January 2017.
2     Fees and Charges
Food Stall Fees are based on stall size, power and staff requirements plus any additional services such as camping etc.
All Food Stall applications must include a $1000 cheque as security bond to be provided once your application has been accepted.
See Terms and Conditions for further details.
Stall Fees
The cost for a Food Stall is aligned to the category, location and size of stall.  Fee includes stall structure, food grade flooring plus installation of the structure, electricity and a garbage component.
Refer to the Application form below for relevant fees.
Staff Tickets
Each stallholder is offered 5 x five-day passes as part of the Food Stalls site fee.  Extra staff will be charged as per the scale included in the application form.  Please note, tickets are not transferable.
Additional Staff Tickets
$405 per person
Wristbands are 5 day festival bands and are non-transferable.
Camping @ Tyagarah
$209 per person
Available for non-Byron Shire resident Stallholders only.
Invoicing and Payments
Tax invoices will be issued by Bluesfest Services Pty Ltd for payment and will be sent to you via email. Receipts of payment are generally not supplied.
Payments are to be made to Bluesfest Services Pty Ltd by one of the following methods:
Payments can be made over the phone or at the Bluesfest office
(1% surcharge per transaction).
Please post all payments to:
Stalls Manager
Bluesfest Services Pty. Ltd
P.O. Box 1606
Byron Bay NSW 2481
Internet banking:
Account details will be provided with your invoice
Full payment of Food Stall Fee is required before 15 January 2017 by cheque or bank transfer payable to Bluesfest Services Pty Ltd.  Bank details will be included on your invoice.
3     Terms and Conditions
For further information regarding the Full Terms and Conditions, click HERE.