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Byron Bay Bluesfest

Bluesfest 2017 Charity Stalls Application Form

Welcome to the Bluesfest Charity Stalls Application form for 2017.  
The 28th Annual Bluesfest will be celebrated at our home at Tyagarah Tea Tree Farm, Byron Bay, during the Easter weekend from 13th to 17th April 2017.  Bluesfest celebrates this extraordinary event with 20,000 festival patrons per day and 5,000 campers over the entire weekend.
Bluesfest has built a reputation not only for the incredible music but also the unique opportunity for reputable charities to meet, discuss and raise funds for their causes.  Charity stalls provide an important part of the festival experience for our patrons and are carefully selected based on your application to avoid duplication of stalls on site.
Authorised environmental groups, charity and non-profit organisations are invited to apply for a coveted position as one of the nine charity stalls on site.
Please read through the below information carefully.  Your application is key to being considered for a position on site and potentially joining the Bluesfest family in 2017.
We look forward to hearing from you!
Shelley & Angela
Bluesfest Stalls Team
Key Festival dates
Please make a note of the following key dates:
30 November 2016
Closing date for applications (all material incl. bond)
20 December 2016
Confirmation date for successful applications
15 January 2017
Full payment made to secure position on site
07 April 2017
Pre-festival meeting including stall allocation on site
11 April 2017
Pre-festival site registration
12 April 2017
All stalls staff registration and festival wrist banding
13-17 April 2017
Assistance or Further Queries
If you require assistance completing the application forms please don’t hesitate to contact the Stalls Manager via email.
Shelley Sellors, Stalls Manager
Angela Beglin, Stalls Manager
Bluesfest Pty. Ltd
P.O. Box 1606
Byron Bay NSW 2481
Ph:   02-6685 8310
Fax: 02-6685 8370




1     Application Process
Completing your application
Your Charity Stalls application must be completed as follows:
  • Online:  Only applications submitted via the Bluesfest website will be accepted.
  • Print for physical component:  Print a copy of your application before submitting, to accompany your supporting material.
  • Email confirmation:  Once you have submitted your online application you will receive an email from Bluesfest confirming receipt.
  • Supporting material:  After applying online you must provide supporting material by mail prior to the application deadline, Wednesday 30 November 2016.
  • Payment for successful applicants:  All payments (bond and invoice) must be made in full by 15th January 2017.
You the applicant must be the registered and licensed owner or representative and principal operator of the Charity stall and must be available on site for the duration of the Festival, including set up and pack down.
Supporting Material
Printed Copies
For your application to be considered for selection, you must provide (printed version) your supporting material by 30 November 2016. This includes:
  • A thorough and detailed description of your charity (e.g. photos, a printed presentation)
  • Details of products to be sold
  • Details of previous festival experience
  • Printed copy of completed application form
Applications must include presentation, intended layout and additional information to progress to the selection process. 
Without the printed copies your application will not be considered.
Please send supporting material by 30 November to:
Stalls Manager
Bluesfest Pty. Ltd
P.O. Box 1606
Byron Bay NSW 2481
Selection Process
Selection of Charity stalls is based on the information you provide to us.  Factors that Bluesfest takes into consideration when selecting Charity stalls include:
  • You are an authorised environmental group, charity or non-profit organisation
  • Your team must be qualified in representing your charity and be able to discuss and educate Bluesfest patrons
  • Your team must be available on site for set up and pack down after the festival, and to manage the stall during the festival
  • Visual representation, information supplied with application
  • Overall diversity and variety of stalls on site
  • Bluesfest has strict ecological standards and will give preference to environmentally aware vendors.
A first round selection will be made, followed by a committee review of the remaining applications and how they will work collectively on site.
All applicants will be notified via email by 20 December 2016. 
In the event your application is unsuccessful your supporting information will be returned via Australia post unless otherwise advised. 
Selection is at the absolute and sole discretion of Bluesfest management and all decisions are final.  No further correspondence will be entered into with unsuccessful applicants.
Successful applications
If your application is successful you will be notified by email by 20 December 2016 and will receive an invoice shortly afterwards.
For your application to be finalised and allocated to the Bluesfest 2017 site plan, you must then supply the following:
  • Bond:  A cheque for $500.00 is required and will be held as a security deposit only – it is not part of your payment for your stall. 
  • Payment:  Full payment of your invoice is required by 15 January 2017.
All payments (bond and invoice) must be made in full by 15 January 2017.
2     Fees and Charges
Charity Stall Fees are charged to cover the costs for the stall and infrastructure provided.
All Charity stall applications must include a $500 cheque as security bond to be provided once your application has been accepted
See Terms and Conditions for further details.
Stall Fees
The fee for a Charity stall is priced to cover costs only.  Fee includes stall and floor hire plus installation of the structure, electricity and a garbage component.
The Charity stall fee for 2017 is $748.00 incl GST for a 3m x 3m stall. 
6m x 3m stalls are limited and charged at an additional fee.  Price on application.
Staff Tickets
Charity stalls are provided with 6 x 5-day festival passes only.  Any additional staff tickets will attract the standard stallholder fee.
Additional Staff Tickets
$405 per person
Wristbands are 5 day festival bands and are non-transferable.
Camping @ Tyagarah
$209 per person
Available for non-Byron Shire resident Stallholders only.
Invoicing and Payments
Tax invoiceswill be issued by Bluesfest Pty Ltd for payment and will be sent to you via email. Receipts of payment are generally not supplied.
Paymentsare to be madeto Bluesfest Services Pty Ltd by one of the following methods:
Payments can be made over the phone or at the Bluesfest office
(1% surcharge per transaction).
Please post all payments to:
Stalls Manager
Bluesfest Pty. Ltd
P.O. Box 1606
Byron Bay NSW 2481
Internet banking:
Account details will be provided with your invoice
Full payment of Charity Stall Fee is required before 15 January 2017 by cheque or bank transfer payable to Bluesfest Pty Ltd.  Bank details will be included on your invoice.
3     Terms and Conditions
For further information regarding the Full Terms and Conditions, click HERE.